family, ITRT

SCA Election

Like many schools around the country, we host an election experience for our students as they vote for their classmates as officers in the Student Council Association (SCA). Just weeks after school begins, students in grades 4 and 5 gather references, complete applications, and record campaign speeches to convince others to cast their vote in their favor.

While I am not in charge of SCA, I do provide technological support, recording individual students with a green screen, compiling all videos in an easy-to-view format, creating a digital ballot and information sheet for students (which includes a sample ballot) as well as facilitating the election process for all students in third, fourth, and fifth grade.

Each year is a learning curve of enhancements as well as minor hiccups along the way. When election season ends, I always vow to write a blog post, yet fail to make it happen as the never ending to-do list of upcoming projects diverts my attention. However, my #oneword18 “INSPIRE” reminds me that sharing my experiences is important to help others along the way. It’s in this mindset that I take today, Election Day, to reflect on our SCA Election from this year.

Planning and Recording

First and foremost, it’s crucial to provide detailed communication to students and parents in this process so everyone knows what is expected and when. In early September, I sat down with our school’s SCA sponsor and worked backwards, identifying the election date then other checkpoint due dates along the way, making sure to include time for me to record students, process videos, and create ballots/information sheets. We also included due dates for application submissions and poster displays.

To schedule voting times, I created a digital chart of time slots using Google Sheets, then provided teachers editing access so they could add their name on a time that best fit their needs. Since we have access to several laptop carts in our building, I was able to have two classes scheduled in the same time slot, thus making Election Day more efficient.

Working directly with students is so empowering as I get to know them as people not simply names on the ballot. They described creative, unique ways to improve our schools if only we would vote for them. One student wanted to focus on kindness as a school theme, complete with identifying kind students who will volunteer to sit with other students during lunch. Another student wanted to expand spirit week to provide additional opportunities for students to work together in creating a positive school culture. Some students had grand visions of possibilities while others had step-by-step action plans to make change happen.

They shared their hopes; they shared their dreams. They poured their passions into their speeches and their enthusiasm showed. A few students were nervous to record their speeches with this being the very first time they had given an “official” speech. I reminded them with a smile that they were just talking to Mrs. Letter and we can always rerecord their speech if they didn’t like it.

Some students were perfectionists, recording again and again and again, while others were relieved to be done in one take. I offered them reassurance, positivity, and encouragement for a job well done.


Sharing and Viewing

After recording all students in front of a green screen using the DoInk app, we added a patriotic background and uploaded all videos to Flipgrid to share with students using a secure school code to ensure privacy. To keep videos in order of electoral positions, I wrote each student and position on index cards, put them in alphabetical order by categories, then used the cards to post the videos in a backwards order with the last video being first added, thus matching the digital ballot students would use to vote.

I created the digital ballot using Google Forms and created a shortcut to make it easier to access on Election Day. Then I used the form to create screen shots, compiling in a Google Doc as a sample ballot with directions for students and teachers on how to access the campaign speeches on Flipgrid.

Preparation and Voting

In Teach Like a Pirate by Dave Burgess, we are reminded of the power of instructional hooks to grab the attention of students as we transform learning into a memorable experience. For SCA Election Day, I focused on the Interior Design Hook as I modified our Innovation Lab into a polling station with tables, laptops, and testing shields transformed into individual polling booths. To add additional ambiance, I added an Election Day announcement to our memo board, brightened the doorway with a patriotic fabric banner, and covered tables with blue tablecloths. I also remembered to wear red, white, and blue!

Before students arrived, I prepared laptops to display the digital ballot (Google Forms) so they could have the full voting experience ready to go when they entered the room. I directed students to their polling booth then shared a quick overview of the voting process, explaining the similarities and differences to how we vote as adults (i.e. voters stand at a polling booth here and there, however we use a paper ballot and scanner as adults instead of a digital Google Form.) Once students understood how to complete their digital ballot, they were allowed to vote for their chosen candidate and submit their vote in the election.

There is a powerful energy surrounding SCA Election Day. It’s an experience of choice and voice where every vote counts. Some teachers use the campaign speeches as a language arts mini-lesson in persuasive speech; others use the event to showcase the democratic process of the United States versus voting rights of other countries. We emphasize citizenship and responsibility, referencing the 5 C’s as we teach. It’s a yearly event that has the power to develop future leaders within our schools.

Reflection and Renewal

As with any grand undertaking, there are key takeaways following the event that may get overlooked or diminished with time. I want to make sure I am taking time to reflect realistically on our process so that next year can be even better!

One of our teachers suggested we add a checklist to the student application so teachers know when things are due and can remind students accordingly. I thought this was a great idea! We included a list of due dates for students on their applications, but several applications were turned in without the required speeches written for review. By providing teachers a checklist of due dates, they can post to the board for students to write in their agendas, thus guiding them in being aware of upcoming deadlines.

We’ve come a long way from spending half a morning of instruction with the entire student body sitting in an assembly listening to an endless line of candidates, many whose names get muddled in their memory before they even return to class. By using videos on Flipgrid, students have the opportunity to watch, listen, and review campaign speeches, providing time for a more informed decision-making process. This year our fifteen campaign speeches were viewed 2,102 times! WOW! We will definitely use Flipgrid again as our chosen platform for sharing speeches!

One huge change this year is my availability of support for this school, which was diminished by 50% as I am only in this building two days a week instead of four. This resulted in a longer turn-around time in making the green screen videos, uploading to Flipgrid, sharing with students and providing time to view before voting. I may need to adjust a few things for next year so the process is not delayed from start to finish.

For example, I would love for students to create their own green screen videos, filming each other, but I also want to preserve the privacy of their campaigns so that all campaigns are shared at the same time with no “leaks” of information to opponents. With the reduction of my availability, I didn’t have time to record fifteen students and teach them the nuances of using DoInk and Flipgrid while also meeting the other requirements of my position. Next year, I may save the green screening for another project and simply record students in front of my patriotic fabric instead, saving a little bit of time in video editing.

I discovered that several teachers showed student videos whole group to their class on Election Day instead of empowering students to view them on their own during language arts station rotations. I may need to send additional reminders to teachers and emphasize this option next year so we don’t have additional loss to instructional time. I also need to invest in a lapel mic for our quieter students so their voices are easier to hear as they speak.

The digital ballot was a huge hit with many students arriving with their choices already marked. By having a recycling bin located near the door, students could dispose of their ballot upon exiting the polling station making voting seamless and efficient.

Unforeseen Issues

In preparing the polling stations this year I encountered two major issues that almost derailed the morning voting groups. One cart of laptops had not been used this year, resulting in an entire summer of updates being pushed down as soon as I turned them on, making them unavailable for use. Then, I discovered that sleep settings were set to 5 minutes on each laptop resulting in a constant need to log in to access the digital ballot.

Oh. My. Goodness. If you’ve ever wanted to witness a tech integrator scrambling from laptop to laptop to get them all up and running, this was your moment! Knowing I had booked several classes in dual time slots, this made for a challenging morning – thank goodness for patient students and teachers who smiled and offered their reassurance as I tried to get everything up and running in a timely manner!

As soon as I had a moment of unencumbered time, I went into each laptop and adjusted the sleep settings so by the time we had the majority of classes come through this was no longer an issue. However, next year? I am definitely checking those sleep settings and making sure each laptop has run updates prior to Election Day (lesson learned!)

All in all it was a positive experience, one of our best years yet. I’m excited to tweak the minor adjustments from this year to make next year’s election even better! I am blessed to live and work in a country where I, and others, have the right to share our voice, make our choice, and hope for a better tomorrow!

Here’s to another great year!

Ms. Biggerstaff, a fifth grade teacher, shares my joy for patriotic outfits on Election Day!


Don't miss a post! Opt-in for blog posts to be sent straight to your inbox!



Leave a Reply

Your email address will not be published. Required fields are marked *